Departments / Finance and accounting

Less reconciliation. More certainty.

The checking and preparation work around money — done continuously, documented completely, decided by your people.

What we take over

The work of the department.

Invoice control, end to end.

Incoming invoices are read whatever their form — PDF, scan, e-mail body. Every field is extracted and checked against the governing contract and, where they exist, the order and the delivery record: amounts, rates, terms, missing requisites. What arrives at approval is not a stack of PDFs but a prepared decision: matched items confirmed, differences highlighted, each with a link to the exact clause or record it conflicts with. A person approves; nothing is paid by the system.

Receivables and reminders.

Due dates are watched from the moment an invoice is issued. Overdue items surface with their full context — the invoice, the contract, the previous correspondence — and reminder drafts are prepared for review. Your overview of who owes what, since when and what has already been done about it stays current without anyone compiling it.

Expenses and supporting documents.

Expense reports and receipts are checked against company rules — limits, required documentation, who may approve what. Exceptions are flagged with the rule they break; clean items are prepared for one-click approval.

The financial side of contracts.

Payment terms, indexation clauses, notice periods and commitments are extracted from contracts into a watched register — so a price rise or an auto-renewal never arrives as a surprise.

Preparation for closing.

Supporting material is collected and organised for your accountant: unmatched items listed, missing documents chased, recurring schedules prepared. The closing itself, and every accounting judgement, stays with the accountant.

Reporting with a source.

Recurring financial overviews — costs, receivables, commitments, cash-flow picture built from documents — where every number can be opened down to the document it came from.

Human decision

What stays with people.

Payment approval, financial judgement, signing, and the books.

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Put Matrix to work in your company, or bring us into a software project. Start with the outcome you need.

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